Contract Billing and Accounts Receiveables Manager

US-AZ-Phoenix
4 days ago
Job ID
2017-1334
# of Openings
1
Department
Accounting

Overview

TASC is currently looking for a Contract Billing and AR Manager to assist in the maintenance and preparation of the contract invoices and related receipt of invoice payments. Maintains records of the company according to Generally Accepted Accounting Principles (GAAP). The Accounting department handles accounts payable, accounts receivable, payroll, preparation of monthly financial statements, performs bank account reconciliations and daily bank deposits and reconciliations. We offer an excellent compensation package that includes competitive pay, exceptional health-care benefits, telemedicine, Paid Time Off (PTO), paid holidays and so much more!

Responsibilities

RESPONSIBILITIES

  1. Review contracts to understand billing requirements and financial reporting requirements
  2. Oversees, and when necessary assists in the monthly contract billing process to submit invoices to funders timely to meet time-critical deadlines.
  3. Promptly issue billing invoices for all program contracts.
  4. Assists in payments research with respect to program contracts and determines, along with the Cash Application Specialist, appropriate recognition and coding.
  5. Collaborates with program staff regarding contract billing questions
  6. Problem solves, requests clarification, and resolves contract billing disputed items with funders.
  7. Provides excellent customer service to internal and external stakeholders.
  8. Issue periodic management and financial reports with respect to programs (e.g. contract status reports, program receivable summaries, and other activity reports).
  9. Assists in, or performs, Compliance monitoring for all contracts. 
  10. Prepare audit schedules and answer questions from auditors as required.
  11. Leads and assists other billing staff member(s) in completion of tasks consistent with contract terms and policies and procedures.
  12. Maintain centralized electronic and paper files for all program contracts.
  13. Account Reconciliations as assigned.
  14. Advise CFO or Accounting Supervisor of actions that may require authority not currently granted to the positions (e.g., establishing new coding, potential contract or billing issues, etc.)
  15. Attends continuing education or program-related certification classes, staying up-to-date on the latest contract billing requirements.
  16. Maintains standards of confidentiality and a strong commitment to ethical practice.
  17. Supports payroll staff, provides back-up in their absence
  18. Other duties as assigned.

COMPETENCIES

  • Communication: Clearly conveys and receives information through a variety of media to individuals or groups in a manner that engages the audience, helps them understand and retain the message and invites response and feedback. Effectively managers unit meeting to communicate organizational values and employ learning opportunities while able to quickly “think on their feet.” Keeps others informed as appropriate. Demonstrates good written, oral, presentation and listening skills.
  • Cultural Competence: Cultivates opportunities through diverse people; respects and relates well to people from varied backgrounds, understands diverse worldviews, and is sensitive to group differences; sees diversity as an opportunity, challenges bias and intolerance.
  • Team Leadership: Communicates a vision and inspires motivation; positively and enthusiastically engages with peers and direct-reports in team process to solve problems; works to find a win/win resolution of differences; is aware of how management style impacts staff productivity and development; helps team stay focused on major goals while managing within a context of multiple directives.
  • Ethical Leadership: Acts and understands importance of adherence to laws, regulations and policies that governs one’s work and/or geographical areas, demonstrates good moral character be conveying care for others, being honest, fair and acting with integrity, follows ethic codes of one’s profession and the organization, conveys importance of improving lives and the community, and behaves in a manner that is respectful, positive and avoids doing harm.

 

  • Conflict Management: Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interest; facilitates resolution.
  • Technical/Professional Knowledge and Skills: Possesses, acquires, and maintains the technical/professional expertise to do the job effectively and to create client/customer solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgement, and competent performance.
  • Customer/Client Focus: Makes customers/clients and their needs a primary focus of one’s actions; shows interest in and understanding of, the needs and expectations of internal and external customers (including direct reports); gains customer trust and respect; meets or exceeds customer expectations.

 

EEO Statement

QUALIFICATIONS

  1. Bachelor’s in accounting from an accredited institution.
  2. Computer literacy a must, including excellent knowledge of Excel.
  3. CPP preferred, but not required.
  4. Proven ability to assist in strategic planning and priority setting for the department/staff
  5. Strong leadership skills with an ability to motivate direct reports
  6. Must keep confidentiality.
  7. Must be detailed oriented.
  8. Must be open to trying different tasks that are assigned.
  9. Ability to multitask and meet multiple deadlines.
  10. Solid organizational skills.
  11. Excellent communication skills both written and verbal, and interpersonal skills.
  12. Must pass all necessary background checks and be able to obtain a Level 1 Fingerprint clearance card.
  13. Must pass urinalysis testing
  14. Must be authorized to work for any employer in the United States.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Must be able to lift from floor to waist up to 20 pounds.
  • Must be able to read, write, and communicate fluently in English.
  • Must be able to give and receive verbal and written instructions.
  • Must possess the ability to utilize visual and auditory senses to complete all job duties as assigned.
  • Must be able to work in a typical office and health-care environment.

TASC, Inc. is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: TASC, Inc. is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications; without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, or any other status protected by law.

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